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Description of GRO E-Board Positions

Overview

Executive Board positions are paid positions at a rate of $10.00 per hour. (There are some limits on the number of hours paid per academic year, depending on position.)

  • All members of the GRO Executive Board are held to represent the general interest of the entire graduate student body. They are to refrain from representing the interests of the respective departments from which they come.
  • All Executive Board members are required to write at least one article for The Grad News per academic year.
  • All Executive Board members must also maintain the appropriate sections, corresponding to their specified role on the Executive Board, of the online version of the GRO Guide To Living in Baltimore.
  • Executive Board members shall regularly submit relevant information on their accomplishments in their role to be presented as part of the Executive Board Report given at each General Council meeting.
  • All Executive Board candidates should familiarize themselves with the GRO Constitution and Policy Document.

The following are detailed descriptions from the GRO Constitution and Policy Document:

Chair & Co-Chair

The Chair and Co-Chair of the GRO in cooperation shall:

  • Chair all General Council and Executive Board meetings of the GRO.
  • Serve as the primary liaisons between the GRO and University administration and all other University and non-University bodies or representatives.
  • Appoint representatives to those University committees and councils on which the GRO is entitled to a seat. The Chair and Co-Chair must keep abreast of all University committees and councils on which the GRO is entitled to a seat and assure that the seat is filled and that the GRO member filling that seat reports to the Executive Board.
  • Be responsible for seeing that the duties of all committees are carried out.
  • Prepare the second item of the agenda for General Council meetings. This shall be titled "The Executive Board Report."
  • Be responsible for sending out the agenda of each General Council meeting at least three days prior to the meeting.
  • Maintain GRO documentation, such as the constitution and varying policy documents.
  • Shall prepare the annual budget with the assistance of the Treasure.
  • Be paid for no more than 500 hours each per academic year.

Secretary

The Secretary of the GRO shall:

  • Be responsible for maintaining the records of GRO affairs, including but not limited to the minutes of all GRO meetings (General Council meetings, Executive Board meetings, and meetings between GRO members and University administrators).
  • Organize and facilitate the logistics of GRO meetings.
  • Take attendance at all GRO meetings.
  • Count the votes at all GRO meetings, except for regular elections.
  • Distribute announcements and information to members of the GRO.
  • Maintain and distribute to the General Council lists of all current Program or Department Representatives and Alternates as well as all committee chairs and members.
  • Be paid for no more than 100 hours per academic year.

Treasurer

The Treasurer of the GRO shall:

  • Facilitate all financial transactions of the GRO and maintain records of GRO financial accounts.
  • Submit to the Chair a listing of all Executive Board expenditures to be included in the Executive Board Report.
  • Facilitate all reimbursements and transfers of GRO funds to all individuals and groups per General Council or Executive Board approval.
  • Shall assist in the preparation of the annual budget with Chair and Co-Chair.
  • Be paid for no more than 150 hours per academic year.

Social Chairs (2)

The Social Chairs of the GRO shall:

  • Be responsible for the encouragement of interdepartmental community through coordination of all aspects of the GRO’s social programming. This includes, but is not restricted to, the Orientation BBQ, Coffee Hours, Happy Hours, bus trips, and wine tastings.
  • Have a budget within which to work.
  • Be paid for no more than 100 hours each per academic year.

Diversity Chair

The Diversity Chair shall:

  • Be responsible for sitting on University committees regarding diversity, raising awareness about issues surrounding diversity and discrimination, and generally promoting and encouraging the appreciation of diversity amongst graduate students.
  • Serve as the liaison between the GRO and Campus Ministries.
  • Be paid for no more than 25 hours per academic year.

Financial Concerns Chair

The Student Financial Concerns Chair shall:

  • Be responsible for the coordination of the GRO Stipend Survey, gathering information about grants and funding available to grads, and arranging tax seminars.
  • Be paid for no more than 25 hours per academic year.

Security Chair

The Security Chair shall:

  • Be responsible for presenting graduate students’ security concerns to the University’s administration by acting as liaison between the GRO and the Security Office.
  • Be paid for no more than 25 hours per academic year.

Health Concerns Chair

The Health Concerns Chair shall:

  • Be responsible to act as the graduate student representative on both the University Student Health Insurance Committee and the Student Health Advisor Committee.
  • Report on changes in the plan to the Executive Board and General Council, solicit opinions from the GRO on the health insurance plan, and act as a resource for students with questions regarding the health plan.
  • Be paid for no more than 25 hours per academic year.

Legislative Chair

The Legislative Chair shall:

  • Serve as the GRO's liaison to the National Association of Graduate and Professional Students (NAGPS).
  • Attend the annual NAGPS conference and the annual "Legislative Day" in Washington, DC.
  • Assist in the planning of Graduate and Professional Student Appreciation Week.
  • Be paid for no more than 25 hours per academic year.

Alumni & Development Chair

The Alumni and Development Chair shall:

  • Be responsible for maintaining relations with former graduate students at JHU and with the Alumni Association.
  • Be responsible for the oversight of the GRO endowment.
  • Organize an annual Alumni-Grad Student event in coordination with the Alumni Association.
  • Advise or serve in the JHU Society of Homewood Graduate Alumni.
  • Be paid for no more than 25 hours each per academic year.

Environmental Concerns Chair

The Environmental Concerns Chair shall:

  • Be responsible for the handling of environmental concerns that affect graduate students.
  • Attend meetings with the JHU Sustainability Coordinator and Green Labs.
  • Advise or serve in the Graduate Environmental Network.
  • Be paid for no more than 25 hours per academic year.

Housing Chair

The Housing Chair shall:

  • Be responsible for addressing issues pertaining to housing for current and future graduate students at Johns Hopkins.
  • Be paid for no more than 25 hours per academic year.

Communications Chair

The Communications Chair shall:

  • Be responsible for the compilation and dissemination of General Council minutes to the graduate student body.
  • Be responsible for the upkeep of information regarding the GRO through facilitating the maintenance of the GRO website and other online sources of information.
  • Oversee the JHU Portal website.
  • Be paid for no more than 25 hours per academic year.

GRO Guide To Living in Baltimore Chair

The GRO Guide Chair shall:

  • Be responsible for the oversight and managing of the editing and production of the GRO Guide To Living in Baltimore, which shall be updated and published in alternating years.
  • Be paid out of the GRO Guide budget.

Grad News Editor

The Editor of The Grad News shall:

  • Be responsible for the communication of the GRO to the greater graduate student body through the publication of The Grad News once a month per academic year. This includes coordinating and collecting articles, editing, working with the printer, and delivering the finished product to the General Council meetings.
  • Be paid out of the Grad News budget.

Research Chair

The Research Chair shall:

  • Be responsible for coordinating the GRO's efforts in gathering information and research on the state of graduate education and satisfaction at Homewood. These duties include assisting the Executive Board and assembling and leading the necessary committees.
  • Be ultimately responsible with finalizing the next Quality of Life and Quality of Academics surveys, serving them and gathering responses, analyzing the data, compiling the report, making recommendations for action to the Executive Board, and making preparations for the following surveys to be conducted in future years.
  • Assist other Executive Board members in gathering and analyzing other pertinent data (e.g. insurance coverage).
  • Be paid for no more than 25 hours per academic year.